I have previously performed well throughout the coursework and I will be grateful if you struck out this assignment’s grade as it will lower my overall grade. I hope by going through this article and the samples you will be able to furnish your art of writing and write eloquent letters. Before writing a grade appeal letter, the student should determine if the school has an official format for appealing grades. Email your professor. I was unable to effectively complete the assignment as I got sick due to food poisoning. The assignment you issued on 20th February in 2018 to be turned in on 1st March 2018 collided with the school’s sports calendar. I am requesting for one more grade to pass my examination. I know how busy you are and I wanted to make sure you saw it." Subject: Meeting to discuss undergraduate research opportunities in topic. In this short video, I show you the three steps to sending an effective professional email. The student should not assume that every request would be handled in the same manner. Insert a polite request. Thank you for understanding. Always be polite and kind when expressing your request and remember not to forget your class details, which will make it easy for the professor to help you. Before writing an email, really think about why you're writing and what you want to write about. Use Polite Language. Make sure you're prepared so you're not wasting his time or yours. Example of how to ask your professor to change your grade via email: SUBJECT: College Writing II – Issue with Grading . How to Write About Your Concerns. When you email or talk in person, just say you are wondering about your grade and would like to ask that your prof review the assignment and give you feedback on why you got that grade. End politely with an expression of gratitude and good will. If you didn't do steps 1-4 and this is a last ditch effort, your email should go something like this: thank the professor … She has contributed to a variety of websites, specializing in health, education, the arts, home and garden, animals and parenting. With our writing services, you get the guarantee of receiving higher grades in assignment writing. I submitted the written part on time, but I delivered the presentation about a week late. I request you to consider giving me an additional test to pass my examination. Charlotte Johnson is a musician, teacher and writer with a master's degree in education. Find & rate How to write an e-mail to professor confused me for a week. But you aren’t if you do the same thing when emailing professors who view emails as letters. Thank you, and hope you have a great day though it’s very hot.^^ Reply. Effective writing requires shaping your words according to your audience, purpose and genre (or type of writing, e.g., an academic email). Never start the email off with “Hey” or address your professor by their first name (unless your professor has explicitly invited your class to be on a first-name basis). Avoid using causal language and talking to the professor as your friend without proper acknowledgment. Writing the Email: Write a clear subject line. Describe in brief terms what your concern is. If you don't know the professor or advisor well, make your connection clear in the email. Together these are sometimes called the rhetorical situation. Sub: [Request to take out grade of an assignment]. Over 1.7 million professors & 19 million reviews. When you email a professor, it's helpful to begin with something along the lines of, "My name is John Doe, and I am in your ART 150 course this semester." There is plenty of useful information there, and sometimes there also might be guides on how to communicate with the particular professor – what time you should choose for your communication, what their email address is, and if there are some particular questions that you might find answers to without approaching your professor. Sign the email with a polite salutation, such as "Thank you" or "Sincerely," and type your name. The subject line defines if a recipient opens your email, so make sure it’s … Fan Yi says. Subject: Extra Support on _____ Dear Professor _____, I hope all is well and that you enjoyed your weekend. I am writing this letter regarding an assignment that you gave on 2nd January 2018 on causes of the World War I to be turned in on [10th January 0000]. This is the first step that any student should take before actually writing an email to their professor. If the grade was given by a teaching assistant, that person should be included in the appeal. Dear Prof. Smith, Hello, I am a sophomore in your class, ENG 21011 – College Writing II. Be polite, precise and brief. Perhaps you are wondering what your average is, or you feel a particular grade was unfair. I've heard tales of professors that admire blatant requests and reward bravery by raising grades after the first request, but this has never happened to me. In the United States, a federal law called FERPA forbids professors from using email to talk about grades, because email isn’t considered a secure method of communication (especially if you’re using your personal email and not your school-assigned one). EssayGator.com is the one-stop solution for the students who struggle to put up decent quality assignments. Dear Mr. Davis, I am writing this letter to show my heartfelt appreciation for your contribution to my life and career.… Refer to your tutor with proper credentials. For any additional information, please contact me on [contact details]. If you would rather talk about it in person, please let me know. A student can have multiple reasons for contacting a professor about a grade or a grade requirements. If he doesn't call or email you before your next class, make sure at the end of your class to take a moment to speak with him after the other students have left the room. You could simply say, "Professor, I sent you an email last week about my grade. You should put forward a valid reason for it and should not sound lame. You can also find some useful information on how to make connections with your profe… Thank you for understanding. Make sure the professor has enough context to answer your question; for example, specify which class you're in if you aren't sure he knows who you are. I was worried about her condition. This will allow your professor to know exactly why you're writing. Thank you for being supportive and understanding. Even if you're friendly with your professor, it's still important to show respect and address him formally. Make sure you're polite and respectful in your concern. You can use email as a means to successfully address your concerns with your professor. However, in such cases, you can write a letter to professor about changing grades. briefly explain who you are by saying something like "I'm Mike Smith and I'm in your drawing 101 class on Mondays and Thursdays." For example, begin with, "Dear Professor Smith." I am writing an email to my professor as a reminder to update my grade on a particular assignment. Sub: [Request for a make-up test to improve on grades]. Learning can be quite demanding and despite giving the best you can, you might end up getting grades that you feel you do not deserve. Therefore, the work I submitted was incomplete. You might have voided writing this letter as you were not sure of the approach to use. Write something like, "I would very much appreciate your input concerning a matter pertaining to my grade in your class." Start emails to professors with “Dear Professor [last name]:” (Your professor may or may not have a Ph.D., so use “Dr. It is actually quite easy once you learn the art of writing. I would greatly appreciate if you gave me a make-up test to improve my grades. Remember that the instructor or professor you are emailing is in charge of your grade. I personally don’t care if there are 100 people present when you do so. Defer to your professor's preference for addressing the matter. Show your willingness to improve or solve the situation. For example, begin with, "Dear Professor Smith. My mother has fully recovered and I believe I am ready for a make-up test. I am writing this letter to request for a make-up test for a chance to improve my grades. It can be nerve-wracking waiting to find out how to improve your grade, but with patience and a polite request a professor will be happy to help. It really helps me a lot. For instance, you might write, "I do not understand why I received a D on the paper that I wrote, entitled, 'Music in the Classroom.'" As a consequence, I could not dedicate my attention and focus fully on this assignment and due to lack of adequate time and preparation, I did not perform well as I expected eventually failing in my exams. Use a concise but informative subject line. Insert a polite request. Before even sending the email… The sooner your professor knows what you’re asking, the sooner they’ll be able to help you. It can also be helpful to include a summary of related coursework and school activities, along with your resume and cover letter. If you need to contact me, please do so on this number [0000] or email me at [email]. Emailing a professor about a bad grade? Never apportion blame to the professor. For any additional information, please contact me on [0000] or email me at [email]. You may use a less formal salutation, and address your professor by something other than Professor Last-Name in your email, if, and only if, you have … Show your willingness to improve or solve the situation. I want to perform well in your class, and hopefully our communication will help me to do so more effectively. I do not want to sound rude but I feel that the mark does not reflect how well I thought I did and I do not know if it was just a typo on her part or something. Just remember to be patient. Here are a few tips to write an email to the professor to convince him/her to change your grades or to accept your apology for late submission of work. I had an assignment that is graded based on a written essay and a presentation. However, after googling it and reading your kindly and specific post about it, I feel more relaxed now! Thanks, Name. Tips on Writing Letter to Professor about Changing Grades. College is the time during which many students finally begin to get serious about their grades. If the professor is not willing to change the grade, the student has the option of sending another letter to an appeal board. I am very sorry for any inconvenience and thank you for understanding. I believe if given another chance, I will perform better. Hi Joe, My name is Name and I am a major in Major. At that moment, if time is available your professor will take the time to speak with you about the grade. I would be happy to meet with you during your office hours. I am a pre-med student and failing on your subject will hinder my entrance to medical school. I regret not being able to do my best and I apologize. Send a follow-up letter in case you don’t get a response. I really tried my best to do the assignment, but I was unable to comprehend it and give my best. Include the title or course code of your class, and let the … A professor can teach multiple sections of the same class or completely different courses, so his time could be limited. If not, he will schedule time with you then to discuss further. DO SEND AN EMAIL LIKE THESE General email to a STEM professor. Sub: [Request to replace the grade of the last assignment]. Charlotte Johnson - Updated June 25, 2018, Copyright 2021 Leaf Group Ltd. / Leaf Group Education, Explore state by state cost analysis of US colleges in an interactive article, eCampus Tours: How to Confront Your College Professor, The Purdue Online Writing Lab: Email Etiquette. Some professors even go so far as to set their inbox to auto-respond and not check back until weeks after the semester ends. I saw that you posted the grades for our last reports. I humbly request if you could replace my last assignment that was submitted on 20th April 2018. A professor of Economics may have a different way to handle grade appeals than a professor of History. You could say something like, "Thank you for your time and attention. Write something like, "I would very much appreciate your input concerning a matter pertaining to my grade in your class.". I am emailing you because I am having difficulty understanding the grade posted on Blackboard earlier today. Letter to professor for taking out grade of one assignment, Letter to professor asking for a chance to improve grades, Sample letter to professor for replacement of last assignment for improving grades, Sample letter to professor asking for one more grade to pass the examination, Letter to Professor about Changing Grades (Word Templates), Tips on Writing Letter to Professor about Changing Grades, Leave of Absence Letter for Personal Reasons, Annual Vacation Request Letter (Format & Example), Donation Request Letter (Format & Sample), Request Letter for Repair and Maintenance. 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